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SQL Server Database Mail Setup

SQL Server Database Mail Setup

24 Mar 2024
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SQL Server Database Mail Setup: An Overview

As part of my SQL Server Tutorial, I just set up database mail in SQL Server 2008. Here, I'll explain what I've learned and how I configured this powerful capability for sending mail in SQL Server 2008, which is required for anyone taking a SQL Server Certification Course.

Database Mail in SQL Server

The database mail feature was introduced in SQL Server 2005 by Microsoft. This feature is also available in SQL Server 2008 and 2012. Before Database mail, we have SQL Mail feature in Sql Server 2000.

Database Mail is more reliable, secure, and faster than SQL Mail in SQL Server 2000. SQL Mail is based on MAPI (Messaging Application Programming Interface) whereas Database Mail is based on SMTP (Simple Mail Transfer Protocol. Moreover, database mail uses a service broker service and this service needs to be enabled for Database Mail.

By default, SQL Database mail is not enabled. We can enable this feature by using a system-defined stored procedure, configuration manager, or Database Mail Wizard. I am sharing both the tricks to enable this feature.

Steps for SQL Server Database Mail Setup

We can configure SQL Database mail in the following steps by using the Database mail wizard as shown below.

1. Create a Profile and Account

In the first step, we will create a profile and account by using the Configure Database Mail Wizard as shown below.

SQL Server Database Mail Setup SQL Server Database Mail Setup SQL Server Database Mail Setup SQL Server Database Mail Setup SQL Server Database Mail Setup

A profile can have multiple email accounts. It can be of two types.

1. Public Profile

A public profile can be accessed by any users and these users will have the ability to send emails.

2. Private Profile

A private profile is only accessed by granted users and only these users can send emails.

2. Configure Database Mail

After successfully creating of Profile and Account, we will configure the Database Mail using the system-defined stored procedure “sp_configure ” as shown below.

GO 
sp_CONFIGURE Database Mail XPs', 1 
GO 
RECONFIGURE 

3. Send Test Mail

We can send test mail by using the wizard and T-SQL statement as shown below.

Using Wizard

Using T-SQL Statement

USE msdb 
GO 
EXEC sp_send_dbmail @profile_name='Shailendra Chauhan Profile', @recipients='shailendra@ymail.com', @subject='Database Mail Test', @body= ‘This is a test e-mail sent from Database Mail' 

4. Check Your Inbox

After sending test mail, you need to check the mail received in your inbox. I received the mail "Database Mail Test" in my inbox as shown below:

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Summary

In this article, I try to explain how to set up SQL Database Mail in SQL Server with an example. I hope after reading this article you will know how to configure SQL Database Mail in SQL Server. I would like to have feedback from my blog readers. Please post your feedback, questions, or comments about this article.

FAQs

Q1. How do I configure SQL Server Database Mail?

To set up Database Mail, open SQL Server Management Studio and create a mail profile and account, specifying the mail server, authentication, and sender information.

Q2. Can Database Mail be used with many SQL Server instances?

Yes, Database Mail may be configured to function with numerous SQL Server instances by creating individual profiles and accounts for each instance.

Q3. What permissions are required to configure Database Mail?

To configure Database Mail, you must be a member of the sysadmin fixed server role or the DatabaseMailUserRole in the msdb database.

Q4. How can I check if Database Mail is working properly?

To test the functioning of Database Mail, send a test email from SQL Server Management Studio or use a T-SQL script to send a test message programmatically.

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About Author
Shailendra Chauhan (Microsoft MVP, Founder & CEO at Scholarhat by DotNetTricks)

Shailendra Chauhan is the Founder and CEO at ScholarHat by DotNetTricks which is a brand when it comes to e-Learning. He provides training and consultation over an array of technologies like Cloud, .NET, Angular, React, Node, Microservices, Containers and Mobile Apps development. He has been awarded Microsoft MVP 8th time in a row (2016-2023). He has changed many lives with his writings and unique training programs. He has a number of most sought-after books to his name which has helped job aspirants in cracking tough interviews with ease.
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